Unlike earlier days when mailing a document through post office was the most convenient ways, things are different in this evolving modern world. Mailing by post for instance in East Africa will costs a job seeker (cover letter,curriculum vitae and testimonials) up to an average of $1.4 dollars mailing ONE document. This would be even more costly if the job seekers decide to use courier services of travel himself to deliver the application document to the companies premises. However, the stories is different when comes to on line job application. For example Jonathan Musembi who has saved his resume and testimonial in his email address can sent more than 50 job application letters in 1 hour whereas it costs him only $ 0.38 dollars, is this not cheap and affordable?
With many facts in mind like, costs,time, urgency,paper work mayhem and convenience, making job application on-line has been the most popular method used all the word. Many would would agree with me that employer are shift to online application has it has become too cumbersome to handle hard copies application. Therefore this site is there to make your online application succesful.
On line job application can be categorized into :
a) Email job applications
b) Web portal applications/ Form applications
JOB APPLICATIONS USING EMAILS
Applying for a vacacy position using email is one of the most used method globaly. However this only applies when email address has been provide on the job advert or by the employer. Since Email address can be obtained free from google.com,yahoo.com ,AOL and other emails providers,and they easy to open, there is no excuse why you should not used email when applying for a job.
Factor to consider before oughting for Emails job application.
1.You must have an email address account – you can obtain free gmail.com,yahoo,hotmail and others, for more information on how to open this emails account google 'how to open email account"
2.Must have soft copy of you Resume / Curriculum vitae – This will allow to upload them and indeed time as opposite to typing when applying. It is advisable to save your resume in your email account.
3.Scanned testimonials and academic certificates – It will allow you to apload if required by employer.
4.Internet is mandatory for email applications – All email application can not be possible without Internet.
STEP IN APPLYING JOBS USING EMAILS
1.Open your email (from your email provider,Gmail,yahoo,Hotmail etc)
2.Click to New mail or compose and type the cover letter, stick to formal format and job description details, for more information check samples of cover letters by email on this site.
3.Indicate the position you are applying for in the in 'SUBJECT' are always quote the code of the job advert if provided. Remember subject should be brief.
4.Attach your Resume / Curriculum vitae to your mail or copy paste if instructed " no attachments". Please don't attached academic certificate if the recruiter doesn't request for them (as this are always seen during interview).
5.Spell check your cover letter and Prove read it to ensure it a error free document.
6.If your satisfied with the content of your job application. Please submit it by clicking SEND.
Visit cover letter section for on this site for more information to have a look of sample of an email job application.
Filling in application forms
filling in application form has been part of on line application for many job portal in the companies' website. Although, filling in application is also done in paper work, the kind of forms on the companies site are unprintable. A good of such on line job application form can be viewed on Kenya Airways career site.
Here are some tips on filling in application forms either on- line or hardy copy
always check the instructions for filling in the application form - most of the BLOCK letters (capitals)
avoid spell mistakes and other errors
prepare a draft of the application form first before filling the actual form to have resume with you when filling in the forms.
Always fill in the boxes provided, don't make your own or outside the boxes.
NB; include skills that you have developed outside work and always give correct and right information without being bias.
COVER LETTERS
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It is advisable every resume should be accompanied by a cover letter. Cover letter always acts as a sales tools for the job seekers, as it INTRODUCES a job seeker to the employer while the curriculum vitae tell ABOUT (you) the candidate. It is fundamental to remember cover letters creates your first impression, and that impression should be positive.
The differences between e-mail and hard copy correspondence:
Format: your signature block (address, etc.) goes below your name in e-mail, while it goes at the top of the page on hard copy.E-mail requires a subject line logical to the recipient. E-mail subject lines can make or break whether your e-mail is opened and read.
Signature: No handwritten signature on e-mail, but don't forget this on hard copy.
All Cover Letters Should:
Explain why you are sending a resume.
Don't send a resume without a cover letter.
Don't make the reader guess what you are asking for; be specific: Do you want a summer internship opportunity, or a permanent position at graduation; are you inquiring about future employment possibilities?
Convince the reader to look at your resume.
The cover letter will be seen first.
Therefore, it must be very well written and targeted to that employer.Call attention to elements of your background — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.
Reflect your attitude, personality, motivation, enthusiasm, and communication skills.
Provide or refer to any information specifically requested in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample
Indicate what you will do to follow-up.- Applicants often say something like "I look forward to hearing from you."
Importance of the Cover Letter
A cover letter serves to:
- Create a first impression
- Introduce yourself
- Demonstrate your professionalism
- Illustrate your communication skills
- Give clarification on the position applied for
Cover Letter Section
When writing a cover letter, there are three basic paragraphs that need to be included. The following gives the three essential paragraphs and what information should be included in each paragraph your cover letter.
Opening Paragraph
State why you are writing, identify the position for which you would like to be considered, and indicate how you heard of the position. If you are sending an interest/inquiry letter, simply indicate the type of work you are seeking. Be specific.
Middle Paragraph(s)
Your goal in this paragraph is to show how you can be useful to this particular organization in this particular position. Describe what strengths you have to offer. You might use one of the following approaches:
• Illustrate the relationship between your skills, experience and the position for which you are applying.
• Describe your previous accomplishments as they relate to the position.
• Identify three reasons for the employer to consider you for the position.
• State why you want to work for their organization.
• Refer the reader to your enclosed resume for additional information.
Closing Paragraph
End your letter by clarifying what will happen next and how they most easily can reach you. Whenever it is possible, you want to take the next step yourself. In addition, thank them for their time and consideration.
Please note: Remember to be formal and stick to guidelines when writing your cover letter. You s should follow a format for your cover letter even if you are emailing it, since many managers will print it out.:
- Whenever possible, address the letter to an individual
- Use a BLOCK STYLE business letter with one inch side margins
- Use the same font and type size as used for your resume
- Proofread the cover letter, and have someone else proofread it as well, because nobody is perfect.
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